Your trade
What a system can
take over in Architecture / Eng..
This is not a list of promises: these are the tasks that eat the most time in Architecture / Eng., and the split we usually find. Your case will differ in the details — that is what the diagnosis is for.
What the system can take over
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Specs & schedules
Documentation and annexes assembled from the project.
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Permits & approvals
Requirements watched per municipality; files complete.
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Hours per project
Where the studio's time goes, visible.
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Milestone billing
Milestones certified and invoiced without chasing.
What stays with you
Not because we cannot, but because that is where your value is. A system trying to do this would do it worse than you.
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The design
The project carries your signature and liability.
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Site supervision
Site visits are not done by a system.
How we start
A diagnosis before a proposal
We map where the time goes and label every task one of two ways. There is no third label.
- A system can do it Admin & invoicing Reconciles, files, and flags what does not add up.
- A system can do it Purchasing & suppliers Tracks orders and deadlines, chases on its own.
- A system can do it Customers & orders Answers the repetitive; escalates the unusual.
- A system can do it Data & reporting Reports that build themselves, traceable to source.
- Stays with a person Negotiation & relationships Prices and relationships stay yours.
- Stays with a person Judgement & exceptions The exception is decided by a person, not a system.
- A system can do it
- Stays with a person
The last two rarely move. When someone tells you they do, ask who answers when it fails.
Run the numbers
What the repetitive part costs you today
Use your own figures. We will not tell you how much you would save: nobody knows that without looking inside your business. This is only what it costs now.
Invoices, orders, delivery notes
From arrival to closed
Fully loaded hourly cost
This is half the equation. The other half — which of it a system can take over and which it cannot — is exactly what the diagnosis answers. Anyone quoting you a savings percentage without looking at your operation is making it up.
What they usually ask us
Does it work if I am out on site all day?
That is what it is built for. The job sheet is closed from the phone, on site, and the invoice comes out of it without typing anything twice.
Can it prepare quotes?
It prepares the draft with your prices and your line items. The margin, and the yes or the no, are yours.
What about material moving between jobs?
It can keep count of what goes out and comes back, and warn you before something runs out halfway through a job.
Does it match your case?
Half an hour of conversation and we will tell you if it is worth it. If it is not, we will tell you that too.
Monthly fee with nothing upfront. The diagnosis is the first month and the report is yours even if you stop.
Other trades